Implementing the transport ticket in a company is the process that goes from evaluating the staff's mobility needs to contracting the service with a provider and putting it into operation, choosing between three options. Managed with a provider like Edenred, this process Improve employee mobility, optimise company costs and strengthen its employee benefits policy.
In this guide you will find the Key steps to implement it effectivelyfrom the initial needs analysis through to the procurement and monitoring of the system once it is up and running.
The first step in implementing a transport card system is to conduct a thorough analysis of your company's needs. Ask yourself: How many employees require transport? What is the geographical location of these employees and how are they distributed in relation to the workplaces? Are company-owned vehicles used, or do employees rely on public transport? How and where can the Transport ticket be used?
This analysis will allow you be clear about the scale of the project and define precisely what kind of service you need.
For companies located in large cities, it can be very beneficial to motivate employees to use public transport. As well as being a greener option, as it contributes to the reduction of carbon emissions, Public transport is usually more convenient in congested urban areas.. Many times, employees benefit from the accessibility and efficiency of public transport compared to using private vehicles, which can also save time and money.
Selecting the right provider is key to implementing an efficient transport card system. Companies like Edenred offer solutions adapted to different needs, guaranteeing reliability and quality service.. It is essential to choose a provider that offers a wide acceptance network, a simple top-up process, and good customer support.
Additionally, a good supplier should offering intuitive service management platforms, such as Edenred Flex. It is also important that the solutions are customisable, allowing for the integration of other services or benefits for employees. A suitable provider not only optimises transport, but it also contributes to saving time and resources.
Edenred offers various alternatives for the implementation of Transport Ticket, allowing companies to choose the option that best suits their needs and those of their employees:
| Modality | Cost to the company | Cost to the employee | Ceiling | Recommended for |
|---|---|---|---|---|
| Flexible remuneration | At no extra cost (deducted from gross salary) | Up to €1,500/year (€136.36/month), exempt from personal income tax | €1,500/year per employee | Companies looking to offer benefits and retain talent without impacting labour costs |
| Social Benefit | Assume the 100% of the allocated amount, which is deductible for corporation tax purposes | No cost, extra-statutory benefit | €1,500/year per employee | Companies looking to strengthen their value proposition and talent retention, with the possibility of investing in non-wage benefits. |
| Hybrid Model | Covers part of the allocated amount | Allocate the flexible remuneration portion from your gross salary | 1.500 €/year per employee (package) | Companies seeking to balance budget and perceived benefit |
Effective communication is key to the success of any new implementation. Employees must be clearly informed about how the transport cards will work.. Organise briefing sessions and distribute explanatory materials so that all employees understand how to use the card and how to take advantage of the benefits it offers.
It is essential that you explain to employees how they can manage their balance and what to do in case of problems with the card, such as loss or malfunction. Furthermore, you must communicate the advantages of the new system, such as savings on tax returns.
Once you have assessed your company's specific needs and selected the right provider, the next step is to contract the transport cards.
Recruitment Procedure
Once the transport card system is up and running, it is important not only to monitor its day-to-day operation, but also assess its overall impact on the company. Track usage, analyse employee satisfaction, and identify potential improvements in the refilling or distribution process.
But beyond this operational oversight, It's a good opportunity to consider the possibility of extending these types of benefits to other areas.. If the implementation of the transport has been positive, you can consider extending the use of cards to complementary services such as Nursery cheque or restaurant ticket, taking advantage of integrated platforms like those offered by Edenred. This not only contributes to employee well-being but also strengthens your flexible remuneration strategy, making it more comprehensive and personalised.
