How to implement the Edenred transport card in your company?

1. Assess your company's transport needs

The first step in implementing a transport card system is to carry out a thorough analysis of your company's needs. Ask yourself: how many employees require transport? What is the geographical location of these employees, and how are they distributed in relation to the workplaces? Are the company's own vehicles used, or do employees rely on public transport? 

This analysis will allow you be clear about the scale of the project and define precisely what kind of service you need.  

For companies located in large cities, it can be very beneficial to motivate employees to use public transport. As well as being a greener option, as it contributes to the reduction of carbon emissions, Public transport is usually more convenient in congested urban areas.. Many times, employees benefit from the accessibility and efficiency of public transport compared to using private vehicles, which can also save time and money.  

2. Select the provider best suited to your needs

Selecting the right provider is key to implementing an efficient transport card system. Companies like Edenred offer solutions adapted to different needs, guaranteeing reliability and quality service.. It is essential to choose a provider that offers a wide acceptance network, a simple top-up process, and good customer support. 

Additionally, a good supplier should offering intuitive service management platforms, such as Edenred Flex. It is also important that the solutions are customisable, allowing for the integration of other services or benefits for employees. A suitable provider not only optimises transport, but it also contributes to saving time and resources. 

3. Choose the implementation option that best suits your company

Edenred offers various alternatives for the implementation of Transport Ticket, allowing companies to choose the option that best suits their needs and those of their employees: 

• Flexible remunerationIn this case, employees spend part of their salary on the Transport Card, up to a maximum of €1500/year (€136.36 per month), benefiting from the tax exemption. This option allows for an increase in employees' net salary without increasing costs for the company. 

• Social BenefitThe company assumes the total cost of the benefit, offering employees an amount determined by it and deductible from Corporation Tax. This arrangement not only enhances the company's value proposition but also increases employee satisfaction by provide them with an additional fringe benefit. 

• Hybrid ModelThis approach combines both of the above options. The company covers part of the cost and the employees contribute part of their gross salary. It is an alternative that facilitates the balance between company budget and employee needs, ensuring that both parties benefit from this advantage. 

4. Inform employees about the transport card

Effective communication is key to the success of any new implementation. Employees must be clearly informed about how the transport cards will work.. Organise briefing sessions and distribute explanatory materials so that all employees understand how to use the card and how to take advantage of the benefits it offers. 

It is essential that you explain to employees how they can manage their balance and what to do in case of problems with the card, such as loss or malfunction. Furthermore, you must communicate the advantages of the new system, such as savings on tax returns. 

5. Sign up for your Edenred transport cards

Once you have assessed your company's specific needs and selected the right provider, the next step is to contract the transport cards.  

Recruitment Procedure 

1. Contact and personalised advice: Contact Edenred by specialist advice. 

2. Personalisation of the offer Together with the consultant, define your company's specific needs, the number of cards required, and the distribution methods among employees. 

3. Order confirmation Once the details have been defined, place the order for the transport cards via the Edenred's online platform. Don't have an account yet? Register in a few clicks! 

4. Continuous support: Edenred offers ongoing support and assistance to ensure effective system management within your company. 

6. Monitor, evaluate and expand the system

Once the transport card system is up and running, it is important not only to monitor its day-to-day operation, but also assess its overall impact on the company. Track usage, analyse employee satisfaction, and identify potential improvements in the refilling or distribution process. 

But beyond this operational oversight, It's a good opportunity to consider the possibility of extending these types of benefits to other areas.. If the implementation of the transport has been positive, you can consider extending the use of cards to complementary services such as Nursery cheque or restaurant ticket, taking advantage of integrated platforms like those offered by Edenred. This not only contributes to employee well-being but also strengthens your flexible remuneration strategy, making it more comprehensive and personalised.