Prepaid card: gain control over your company's finances

What are the advantages of a prepaid card?

When opting for this type of solution, limitations may be imposed relating to:

• The maximum amount available to the user.
• The user authorised to use the prepaid card, which may be nominal or designated to a department within the company.
• The time slot in which it can be used. For example, in the case of the Ticket Restaurant, The use of the EAGGF Guarantee Section is one of the conditions to which its use may be subject: to ensure that it is used to pay for business meals and not for other types of expenses.

Opting for a prepaid card minimises or avoids the need to unjustified expenditure, which, at the end of the month, can cause significant budget shortfalls in planning. Furthermore, in many cases, choosing one of these solutionse associated with specific discounts. In the particular case of this card, for example, they would be applied directly at each refuel and from the first litre.

Would it be worthwhile for my business to use it?

The prepaid card offers the convenience of an electronic transaction without the worry of controlling expenditure. These features make it a highly recommended solution for companies with mobile staff, businesses with a large sales force, and organisations that wish offer some kind of advantage to its employees, such as Flexible remuneration.

In fact, it would be an interesting option for:

• Businesses that seek to encourage savings. Often, it is associated with a rewards programme or direct discounts. Thus, in addition to preventing unjustified payments, it saves a few euros on frequently used services, such as refuelling, which we mentioned in the previous section.
• Companies that want more transparency. The peace of mind that comes from knowing all expenses are recorded and centralised in a single report increases trust between people. This system eliminates misunderstandings and potential confusion that could arise between the accounting department and employees during traditional ticket management.
• Organisations that prioritise comfort. Many prepaid cards can be topped up online or through an app. These are simple and efficient methods that offer greater control and simplify management.
• Projects that want more control over their spending. Prevent overspending, avoid debts and overcharges, and Limiting losses is possible with this system, which does not allow you to spend more money than the amount allocated to each prepaid card.

Modernisation and digitisation

As of today Prepaid cards have modernised and offer services that go beyond simple top-ups. Furthermore, it facilitates the VAT refund, centralises and digitises all invoices and receipts, making it possible to control spending according to company policy by limiting card usage by sector.

In conclusion, a prepaid card is the most recommended option for business owners who want to easily set budgets and time limits, with the ability to load and unload cards in real time.