Prepaid card: gain control over your company's finances

Company finances are a key issue that is often complicated by a lack of control. Many entrepreneurs decide to simplify their accounting and avoid unpleasant surprises at the end of the month by opting for a prepaid card.

This type of card allows the employer to set limits. In this way, the accounts are automatically controlled. as the restrictions imposed are complied with and no expenditure above the ceilings is shown.

What are the advantages of the prepaid card?

When opting for this type of solution, limitations may be imposed in relation to:

• The maximum amount available to the user.
• The user authorised to use the prepaid card, which may be nominal or designated to a department within the company.
• The time slot in which it can be used. For example, in the case of the Ticket Restaurant, The use of the EAGGF Guarantee Section is one of the conditions to which its use may be subject: to ensure that it is used to pay for business meals and not for other types of expenses.

Opting for a prepaid card minimises or avoids the need to unjustified expenditure, The choice of these solutions can cause a major disruption to planning at the end of the month. In addition, in many cases, choosing one of these solutions will be more difficult than choosing the other.e associated with specific discounts. In the particular case of this card, for example, they would be applied directly to each refuelling and from the first litre.

Is it good for my business to use it?

The prepaid card delivers the convenience of an electronic transaction without having to worry about controlling spending.. These features make it a highly recommended solution for companies with roaming staff, businesses with a large sales force and organisations that wish to offer some kind of benefit to their employees, such as the flexible compensation.

In fact, it would be an interesting option for:

• Businesses that seek to encourage savings. It is often associated with a rewards programme or direct discounts. This not only prevents unjustified payments from occurring, but also saves a few euros on frequently used services, such as refuelling, which we mentioned in the previous section.
• Companies that want more transparency. The peace of mind of knowing that all expenses are recorded and centralised in a single report increases trust between people. This system eliminates misunderstandings and possible confusion that could occur between the accounting department and employees during traditional ticketing.
• Organisations that prioritise comfort. Many prepaid cards can be topped up online or via an app. These are simple and agile ways that give you more control and simplify the process.
• Projects that want more control over their spending. Prevent overspending, avoid debts and overcharges, and limiting losses is possible with this system, which does not allow more money to be spent than the amount allocated to each prepaid card.

Modernisation and digitisation

As of today Prepaid cards have been modernised and offer services that go beyond the simple subscription. It also facilitates the VAT refund, centralises and digitises all invoices and receipts and makes it possible to control expenses according to company policy by limiting cards by sectors of use.

In conclusion, a prepaid card is the most recommended option for entrepreneurs who want to set budgets and time limits easily. Having the option to load and unload cards in real time.