{"id":28111,"date":"2021-09-27T09:20:04","date_gmt":"2021-09-27T07:20:04","guid":{"rendered":"https:\/\/www.edenred.es\/blog\/?p=28111"},"modified":"2025-02-07T12:46:53","modified_gmt":"2025-02-07T11:46:53","slug":"recomendaciones-gestion-nominas-empresa","status":"publish","type":"post","link":"https:\/\/www.edenred.es\/en\/blog\/recomendaciones-gestion-nominas-empresa\/","title":{"rendered":"Recommendations for payroll management in your company"},"content":{"rendered":"

We understand by payroll management<\/strong> at the process by which workers are paid their wages by the company that employs them.<\/strong>. Although this is a simple process, it must take into account multiple and diverse aspects that require exhaustive control (social security, tax obligations, etc.).<\/p>\n\n\n\n

The payroll management<\/strong> within a company, whether large or small, it is therefore an activity that must be carried out rigorously and in detail<\/strong> and to which the staff assigned to it routinely devote their time. a lot of time and effort. <\/strong>It is for this reason that today we can find on the market various labour management and payroll software programs<\/strong> that help in the daily work of all departments involved in this task and that can achieve savings of up to a total of 450 working hours per year<\/strong> in payroll management, including all the forms of calculation they present, such as full and part-time, payroll with flexible remuneration<\/a><\/u>, back pay, severance payments, bonuses, commissions, etc.<\/p>\n\n\n\n

Thanks to these software packages, many of which specialise in the payroll management for SMEs<\/strong>, In many small and medium-sized enterprises, the complex and time-consuming spreadsheets<\/strong> They have always been used to and have always required a lot of time and effort. Also, a major problem with spreadsheets in payroll management is that it is It is very easy to make any kind of human error, <\/strong>causing multiple problems resulting from not managing employee data and payroll correctly.<\/p>\n\n\n\n

The labour management and payroll software for SMEs<\/strong> have also succeeded in solving another fundamental problem<\/strong> The use of spreadsheets: difficult accessibility<\/strong>. Most of the time, several people are in charge of handling the data of the employees of a company, and it is necessary that the information is available to all of them at all times. Even the use of several spreadsheets can lead to significant data analysis problems<\/strong>, Different documents may contain different information. With specialised software the payroll will be fully accessible to anyone with permissions at any time and in any location<\/strong>.<\/p>\n\n\n\n

In view of the above, we can say that proper payroll management in companies <\/strong>esun essential and very sensitive aspect for them and their employees.<\/strong>. It is therefore more than necessary to take care of their management <\/strong>through the appropriate use of various payroll management tools<\/strong> that will allow us to save both time and money<\/strong>, We can also provide employees with accurate payroll information quickly and easily when they need it. At the same time, we can provide accurate payroll information to employees quickly and easily when they need it, which will help employees to be much more satisfied within the organisation.<\/p>\n\n\n\n

Thanks to the ongoing digitisation of tasks and processes that SMEs have undergone in recent years, they can avail themselves of a number of different specialised software to optimise payroll management and automate all payroll processes.<\/strong> The most time-consuming tasks for those responsible for this task.<\/p>\n\n\n\n

What is payroll management?<\/h2>\n\n\n\n

As noted at the beginning of this article, Payroll management is the process by which the company pays its employees.<\/strong>. This task is usually entrusted, regardless of the size of the company, to the Finance Department, which will work hand in hand with the Human Resources Department to carry out optimal management of payroll and everything related to it, such as example<\/a> the management of holidays, bonus payments, social benefits such as the restaurant tickets<\/a><\/u>.<\/p>\n\n\n\n

The payroll management<\/strong> is a process that takes place on a personal and individual basis<\/strong> with each employee. This is because, in each particular case, each employee's work situation is different and it is therefore necessary to prepare each payroll document individually.<\/p>\n\n\n\n

It is worth highlighting the case of the management of flexible remuneration in the payroll<\/strong>, The company's pay policy, in which there are always different concepts associated with the payment of workers. In many cases, one of the options that companies have at their disposal to improve the purchasing power of employees without the need to directly increase their salaries is the flexible compensation<\/strong>. In these cases, what is done is to convert part of the employee's salary into social benefits that allow them access to, for example, Restaurant Ticket or Childcare Ticket. These social benefits are tax exempt and therefore, although they are a part of the employee's salary, they will not appear on the employee's salary. The result is that the employee obtains a higher remuneration, as he\/she does not lose part of his\/her salary in the form of tax withholdings.<\/p>\n\n\n\n

\"electronic<\/figure>\n\n\n\n

What is e-payroll and what are its advantages?<\/h2>\n\n\n\n

The electronic payroll<\/strong>, as its name suggests, is an electronic or digital document that is equivalent to the traditional paper payslip.<\/strong>. Therefore, the electronic payslip is not printed on paper, but uses a digital file that is sent directly to each employee's e-mail address. In this way, you will always have direct access to your payslip whenever you want, quickly and easily.<\/p>\n\n\n\n

The electronic payroll<\/strong>, The payroll management tool, the use of which is becoming increasingly common, is obtained from the various software programmes mentioned above, which are designed for this purpose. These tools automate the payroll management process, making it faster and easier.<\/p>\n\n\n\n

Although the electronic payslips<\/strong> can be found in a variety of formats, most commonly in the form of a PDF file<\/strong>, with the option of being directly printable if necessary.<\/p>\n\n\n\n

The electronic payroll<\/strong> offers many more advantages than the traditional payroll, which is why its use is becoming more and more common in small, medium and large companies. Let's take a look at the following some of the most important benefits of electronic payroll:<\/strong><\/p>\n\n\n\n

  • It reduces implementation time for the company and consultation time for the employee.<\/strong> This is because it is run from specific payroll software that speeds up the generation of the payroll, and because it is sent to the employee's e-mail, the employee has quick and direct access to it at any time.<\/li>
  • Reduces the physical space of occupation<\/strong>. As it is electronic, it does not have to be stored physically and space does not have to be set aside for it. This is an important step forward as companies are increasingly working with a smaller volume of documentation.<\/li>
  • It offers greater accessibility.<\/strong> The electronic payslip is generated in a file from a computer programme, so it is no longer possible to lose it. This increases its accessibility compared to traditional paper payslips. The digital payslip can be consulted at any time, from anywhere and from any type of electronic device.<\/li>
  • Achieve economic savings and sustainability.<\/strong> Its generation does not require the use of paper to support it, thus avoiding a large part of the consumption of this material, which represents a significant saving while at the same time caring for the environment.<\/li>
  • It offers the same legal validity as traditional pay slips.<\/strong>. Nowadays, the electronic payslip has the same validity as the traditional payslip. It is therefore a completely legal document that can be presented to any institution or organisation that requires it and that offers the same validity as its paper version.<\/li><\/ul>\n\n\n\n

    How to make a payroll<\/h2>\n\n\n\n

    The Payroll is not an easy task.<\/strong>, especially if we take into account the continuous and constant legislative developments<\/strong> that affect its preparation. This is why it is so important to rely on software that automatically takes into account all the changes and new legislation in terms of payroll management.<\/p>\n\n\n\n

    In order to know how to do a payroll correctly, it will be necessary to start by collecting information from the company<\/strong> such as name, VAT number, registered office and contribution account code, as well as of each employee<\/strong>, Your name, ID card number, social security number, professional group and contribution group.<\/p>\n\n\n\n

    Behind the headline of the payroll the following information must always be included:<\/strong><\/p>\n\n\n\n

    • The non-wage payments to be reflected in this document.<\/li>
    • Compensation for work-related expenses, social security or social security benefits, as well as compensation resulting from transfer, dismissal or suspension.<\/li><\/ul>\n\n\n\n

      Once you have listed the payments (basic salary, allowances, overtime, overtime, extra pay, additional hours and salary in kind), you will need to include deductions.<\/strong> Information such as advance payments, income tax and tax on income tax must be recorded:<\/p>\n\n\n\n

      • The company's contribution to Social Security in detail.<\/li>
      • Specification of the figures corresponding to the company and those corresponding to the employee.<\/li>
      • Reflect the exact amounts allocated to vocational training, to FOGASA, to unemployment, both in permanent and temporary contracts, and, of course, also the amount allocated to common contingencies.<\/li><\/ul>\n\n\n\n

        Finally, it is also important not to forget to record the value of products received in kind<\/strong> before completing, at the foot of the payroll, the determination of the contribution bases in a table where data on the concept, base, type and company contribution are filled in.<\/p>\n\n\n\n

        The model that dictates how to make a payroll is the one that has been established according to the applicable Collective Bargaining Agreement, or the one that the company and the workers' representatives have decided to use, always in accordance with the provisions of the law.<\/p>\n\n\n\n

        \"Payroll<\/figure>\n\n\n\n

        Recommendations for payroll management in SMEs<\/h2>\n\n\n\n

        There are a number of recommendations for SMEs to keep in mind<\/strong> when it comes to managing your payroll. Here are some of the most important ones:<\/p>\n\n\n\n

        • Deciding on who will be in charge of payrolls<\/strong>. Usually it is the director of the SME who is in charge of this task. But this should not be the case if this will mean that he or she will neglect other more important tasks. For this reason, one option is to outsource payroll management to an external payroll manager.<\/li>
        • Seek professional advice<\/strong>. We should look at how companies similar to ours manage their payrolls. At the same time, it is very important that we turn to professionals in the sector who can advise us on the best tools or methods to carry out this task.<\/li>
        • Using an easy and effective model<\/strong>. In addition to the different software programmes, there is also the possibility of using mobile applications. These tools allow us to manage the payroll of a small business from anywhere and at any time using an iOS or Android device.<\/li>
        • Not forgetting important dates<\/strong>. Funds must be available according to when employees receive their salaries and always pay on time.<\/li>
        • Ensure that the payslip contains all necessary information<\/strong>. Very important the first time, as thereafter all data will be automatically included unless there is a change in the information.<\/li>
        • Comply with legal obligations<\/strong>. Payrolls of an SME have to comply with current legislation in order to avoid possible irregularities and corresponding fines.<\/li>
        • Remembering the extra payments<\/strong>. This pay is included in Article 31 of the Workers' Statute and is usually paid in July and December or pro rata each month.<\/li>
        • Dividing payrolls by sections<\/strong>. Dividing payrolls according to the sections in which employees work will allow us to be much more organised.<\/li>
        • Encouraging direct debiting of payrolls<\/strong>. It is the easiest way to manage the payroll of an SME as it allows the whole process to be almost automatic.<\/li><\/ul>\n\n\n\n

          The need for a payroll management programme<\/h2>\n\n\n\n

          As we have already mentioned, a payroll management programme<\/strong> is today a indispensable tool<\/strong> for the Finance and Human Resources departments to can optimally manage<\/strong> all processes related to the payroll of the company's employees.<\/p>\n\n\n\n

          These departments increasingly need effective payroll solutions that enable them to improve speed and efficiency and human capital management solutions that help them connect and collaborate with workers, share information and support management decision-making.<\/p>\n\n\n\n

          The payroll management software<\/strong> stand out for offering a range of common characteristics<\/strong> to all of them:<\/p>\n\n\n\n

          • They provide essential support to senior management.<\/li>
          • They help to retain talent in the company.<\/li>
          • They reduce personnel management costs.<\/li>
          • They help to improve the quality of communication and the working environment.<\/li><\/ul>\n\n\n\n

            Advantages offered by specific software<\/h2>\n\n\n\n

            The payroll software programmes<\/strong> can be hosted on local servers or in the cloud, thus guaranteeing the security of the information, saving time and unnecessary costs. At the same time, total efficiency is achieved when it comes to controlling and managing payroll and social security. These tools are therefore designed so that the payroll processes of any company can be managed simply, securely and accurately.<\/p>\n\n\n\n

            The use of such software offers us a wide range of of benefits<\/strong>, Let's take a look at the following some of the most significant<\/strong>:<\/p>\n\n\n\n

            • Automation and facilitation of wage calculation<\/strong>, This allows the personalised configuration of payment methods based on the hours worked, whether it is a daily or monthly payment, the hours worked by workers with irregular working hours, etc.<\/li>
            • They help to realise a fast and efficient management<\/strong> of the wage conditions according to the agreement and the concepts that are established for each case. In this way, the exact amounts are automatically generated according to the information we have provided.<\/li>
            • They offer connection to other tools<\/strong> to make it easy and convenient to export files and reports and use them to generate detailed spreadsheets.<\/li>
            • They provide a considerable<\/strong> time saving<\/strong> by having all information accessible in one place.<\/li>
            • Connection to the RED System<\/strong>, The Social Security General Treasury, the means by which companies and the General Treasury of the Social Security interact to exchange information and documents telematically. This guarantees the legislative security of the operations we carry out and facilitates the sending of the forms.<\/li>
            • They help to reduce<\/strong> in a large proportion of the possible human error<\/strong> as data that previously had to be calculated by hand are now automated.<\/li>
            • They help to streamline all processes and <\/strong>a reduce recruitment costs<\/strong> of professionals or external management companies.<\/li>
            • Protecting workers' data<\/strong> in order to comply with data protection law.<\/li><\/ul>\n\n\n\n

              We can conclude that a payroll management programme<\/strong> is a useful tool for any company <\/strong>Whatever their size and activity, they optimise tasks, save time and money and increase business productivity.<\/p>\n\n\n\n

              What a comprehensive labour management tool should look like<\/h2>\n\n\n\n

              A complete labour and payroll management tool should streamline and simplify most of the internal processes that companies have to carry out on a day-to-day basis.<\/p>\n\n\n\n

              There are different tools on the market, scalable and connected, that allow you to manage all labour processes<\/strong> efficiently, automating them and making it easier to obtain the financial and employment information needed, thereby helping to save time and money<\/strong>.<\/p>\n\n\n\n

              Thanks to this type of comprehensive tool, the company will be able to:<\/strong><\/p>\n\n\n\n

              • Secure payroll with a solution that is always up to date with the latest legal changes.<\/li>
              • Easily manage employees and their activity to ensure control of work processes.<\/li>
              • Obtain real-time information to analyse and direct labour management, helping to make better business decisions.<\/li><\/ul>\n\n\n\n

                This type of payroll management tools<\/strong> have at their disposal at the same time a series of modules to build a tailor-made solution<\/strong> The result is a complete product for the administration of people, their follow-up and subsequent analysis.<\/p>\n\n\n\n

                Discover all the possibilities that Edenred offers SMEs for the management of their workers' payrolls. Ask for information without obligation.<\/strong><\/p>\n\n\n\n

                <\/p>","protected":false},"excerpt":{"rendered":"

                Entendemos por gesti\u00f3n de n\u00f3minas al proceso mediante el cual los trabajadores reciben su salario correspondiente por parte de la empresa que los ha contratado. Pese a que se trata de un proceso sencillo debe tener en cuenta m\u00faltiples y diversos aspectos que exigen llevar a cabo un control exhaustivo (Seguridad Social, obligaciones fiscales, etc.). 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