{"id":21520,"date":"2020-07-27T07:30:00","date_gmt":"2020-07-27T05:30:00","guid":{"rendered":"http:\/\/www.edenred.es\/?p=9818"},"modified":"2025-02-10T13:01:14","modified_gmt":"2025-02-10T12:01:14","slug":"anticipo-a-proveedores-como-se-contabiliza","status":"publish","type":"post","link":"https:\/\/www.edenred.es\/en\/blog\/anticipo-a-proveedores-como-se-contabiliza\/","title":{"rendered":"Advance payment to suppliers, how is it accounted for?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The <\/span><b>advances to suppliers are commonplace<\/b><span style=\"font-weight: 400;\"> in the world of SMEs, a requirement of some suppliers that they be able to <\/span><b>small enterprises<\/b><span style=\"font-weight: 400;\"> What exactly does advance payment to suppliers consist of? What are the main features we should know about this advance payment? How should we <\/span><b>to record in our accounting books<\/b><span style=\"font-weight: 400;\"> this payment in advance? All the answers to these and other interesting questions in today's article.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-que-es-el-anticipo-a-proveedores\"><b>What is the advance payment to suppliers?<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">The advance payment to suppliers consists, simply, in a<\/span><b>delaying payment of the invoice for an order<\/b><span style=\"font-weight: 400;\"> (of a good or service) requested by a company from its supplier. This formula is quite common among the self-employed and small businesses, as they do not have sufficient power to negotiate other payment formulas with their suppliers that might be more advantageous and that would allow them to <\/span><a href=\"https:\/\/www.edenred.es\/en\/blog\/5-formas-de-reducir-los-gastos-de-empresa\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>reduce daily expenses<\/b><\/a><span style=\"font-weight: 400;\"> generated by its activity.<\/span><\/p>\n\n\n\n<p><b>Advance payment for a future order<\/b><span style=\"font-weight: 400;\"> is not an unusual or harmful practice, but we do need to <\/span><b>know some details<\/b><span style=\"font-weight: 400;\"> on this form of advance payment, accounting details that will allow us to correctly record this expenditure under the appropriate accounting heading according to the <\/span><b><a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-2007-19884\" target=\"_blank\" rel=\"noopener noreferrer\">General Chart of Accounts<\/a>.<\/b><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-caracteristicas-del-anticipo-a-proveedores\"><b>Characteristics of advances to suppliers<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">It notes, then, the <\/span><b>main features<\/b><span style=\"font-weight: 400;\"> of the advance payment to suppliers:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Advance payments to suppliers can be <\/span><b>in whole or in part<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">If payment of the order in advance is in full, we will pay the supplier the <\/span><b>TOTAL AMOUNT<\/b><span style=\"font-weight: 400;\"> of the corresponding invoice including input VAT.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">If we negotiate well or if we have been working with the same company for a long time, our supplier may allow us to move forward only <\/span><b>a part of the final bill<\/b><span style=\"font-weight: 400;\">. In this case, the amount paid in advance will be deducted from the final invoice.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">In both cases (full or partial advance payment to suppliers) the advance payment invoices shall include<\/span><b> VAT<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">The advance we are making <\/span><b>is part of the assets<\/b><span style=\"font-weight: 400;\"> of our company and must be recorded as such in our accounting records. According to the chart of accounts, the crediting of the advance order shall be recorded in the <\/span><b>account 407<\/b><span style=\"font-weight: 400;\">. When we receive the goods that we have paid for in advance, we will move this amount from account 407 to the account <\/span><b>number 600<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-el-anticipo-a-proveedores-en-el-plan-general-contable\"><b>Advance payments to suppliers in the General Chart of Accounts<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">SMEs that do not have in-house or external advisors to take care of accounting often face problems when it comes to <\/span><b>to record the advance payment to suppliers<\/b><span style=\"font-weight: 400;\"> in its chart of accounts or <\/span><b>PGC<\/b><span style=\"font-weight: 400;\">. We will try to clarify this type of question as simply as possible by looking at <\/span><b>how advance payments to suppliers are accounted for in the company's balance sheet:<\/b><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-como-se-contabiliza-el-anticipo-a-proveedores-y-que-pasa-con-el-iva\"><b>How advance payments to suppliers are accounted for and what happens with VAT<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">According to the General Accounting Plan, the account to be used to record this advance to suppliers is the following <\/span><b>407<\/b><span style=\"font-weight: 400;\">, within subgroup number <\/span><b>57<\/b><span style=\"font-weight: 400;\"> and under the heading \u201c<\/span><b><i>Stocks<\/i><\/b><span style=\"font-weight: 400;\">\u201d. <\/span><b>What about VAT on advances to suppliers?<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It is not a complex issue at all. The only thing you need to remember is that you need to register the <\/span><b>Input VAT<\/b><span style=\"font-weight: 400;\"> of this advance payment. This tax is booked in the <\/span><b>account 472<\/b><span style=\"font-weight: 400;\"> of the PGC.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-como-es-el-asiento-contable-del-anticipo-a-proveedores-ejemplo-practico\"><b>What is the accounting entry of the advance payment to suppliers: a practical example?<\/b><\/h3>\n\n\n\n<p><b>A practical example<\/b><span style=\"font-weight: 400;\">Imagine you have a small carpentry shop and your supplier of wooden strips asks you to pay in advance the full amount of your next order, which amounts to 1000 euros + 21 % VAT. You pay the invoice (total amount + VAT) by depositing the money into the<\/span><b> banking institution<\/b><span style=\"font-weight: 400;\"> your timber supplier.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Against this background, the <\/span><b>accounting entry<\/b><span style=\"font-weight: 400;\"> to record the pre-order transaction would be as follows:<\/span><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><b>In the \u201cMUST\u201d seat:<\/b><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">1000 (407) advance payment to suppliers<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">210 (472) Input VAT<\/span><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><b>In the \u201ccredit\u201d entry:<\/b><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">1210 (572) Bank<\/span><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">A <\/span><b>full summary<\/b><span style=\"font-weight: 400;\"> of the entry in our books of account would be as follows:<\/span><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><span style=\"font-weight: 400;\">Date<\/span><\/td><td><span style=\"font-weight: 400;\">Concept<\/span><\/td><td><span style=\"font-weight: 400;\">PGC account<\/span><\/td><td><span style=\"font-weight: 400;\">\u201cMust\u201d.\u201d<\/span><\/td><td><span style=\"font-weight: 400;\">\u201cHaber\u201d<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">15\/03\/2018<\/span><\/td><td><span style=\"font-weight: 400;\">Wooden strips<\/span><\/td><td><span style=\"font-weight: 400;\">407<\/span><\/td><td><span style=\"font-weight: 400;\">1000 \u20ac<\/span><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">VAT wooden slats (21 %)<\/span><\/td><td><span style=\"font-weight: 400;\">472<\/span><\/td><td><span style=\"font-weight: 400;\">210 \u20ac<\/span><\/td><td>&nbsp;<\/td><\/tr><tr><td>&nbsp;<\/td><td><span style=\"font-weight: 400;\">1210 \u20ac<\/span><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">As you can see, understanding and correctly recording this accounting figure, which is the <\/span><b>advance to suppliers<\/b><span style=\"font-weight: 400;\"> is not as complicated as it might seem at first glance. However, our advice for SMEs and entrepreneurs is always the same: to avoid accounting problems, it is best to rely on the services of a good in-house or external advisor or to use an <\/span><a href=\"https:\/\/www.edenred.es\/en\/blog\/balance-contabilidad-preguntas-y-respuestas\/\"><b>simple accounting software<\/b><\/a><span style=\"font-weight: 400;\"> that allows you to automate this type of task.<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>El anticipo a proveedores es algo habitual en el mundo de las pymes, un requisito de algunos proveedores que las peque\u00f1as empresas deben aceptar si quieren asegurar el suministro de esos servicios o productos que necesitan para operar. \u00bfEn qu\u00e9 consiste exactamente el anticipo a proveedores? \u00bfQu\u00e9 caracter\u00edsticas principales debemos conocer sobre este abono por [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":29038,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[205,199],"tags":[],"class_list":["post-21520","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-herramientas-rrhh","category-wellbeing-financiero"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Anticipo a proveedores, \u00bfc\u00f3mo se contabiliza?\ud83d\udd34Blog Edenred<\/title>\n<meta name=\"description\" content=\"El anticipo a proveedores consiste en adelantar el pago de la factura de un pedido solicitado por una empresa a su proveedor. \u00a1Aprende a contabilizarlo!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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